Remote Voting and General Meeting Organization System - GaMP Group

Remote Voting and General Meeting Organisation System

About the system

Our system is a web application designed for joint-stock companies that want to conduct shareholder meetings and voting quickly and efficiently, both online and on-site. The platform was developed in collaboration with a legal expert, ensuring a secure and legally compliant solution.

To whom do we dedicate the system?

For companies that frequently hold general meetings
The system is an ideal tool for companies that regularly conduct general meetings, aiming to streamline repetitive processes.
A key feature of the system is the ability to create ready-made meeting templates, significantly simplifying the organization of subsequent meetings.
The system gathers all data related to the meetings in one place, allowing quick access to historical information.
Our solution also supports board and supervisory board management, allowing tracking of term history.

For companies that rarely hold general meetings
An intuitive interface allows for quick and independent meetings and voting, which is especially beneficial when these events occur infrequently.
Additionally, the tool offers flexible licensing options, enabling payment only for specific meetings held without the need for a subscription.

System functionalities

Organization and management of general meetings:

Live presentation of results — The ability to present voting results and decisions in real time.
Attachments to the agenda — The ability to add attachments to specific agenda items, facilitating the presentation of materials.
Displaying information on a projector — The capability to present the agenda, voting results, and other information on a projector during the meeting.
Sending meeting notifications — Automatic email notifications about upcoming meetings and assemblies.
Checking attendance at the meeting — A feature that enables recording and verifying the presence of participants.
Editing agenda items — The ability to modify agenda items during the meeting, allowing for flexible adaptation to the current situation.

Voting management:

Conducting open, secret, and nominal votes — The system supports various forms of voting, tailored to the needs of the meeting.
Automatic vote counting — The automatic vote counting feature ensures quick and accurate results.
Voting using tablets and laptops — Participants can cast their votes from both tablets and desktop computers.

Management of shares and shareholders:

Automatic quorum calculation — The system automatically calculates the quorum required to make decisions, facilitating meeting management.

Video conferencing module:

Online meetings — The ability to conduct meetings via video conference, allowing remote participation of attendees.

What else does our system offer?

Interface in two languages - English and Polish
Generating reports from meetings
Adding documents for participant approval
Handling shares, including privileged shares and their votes
The possibility of revoting
Creating custom calculation formulas for voting

What will you gain from implementation?

Tailoring to the needs of the organization

Whether your company needs a one-time vote or regular meetings, we offer appropriate solutions.

Complete independence in conducting general meetings and voting

The intuitive interface allows for independent meetings and voting without the need for additional technical support.

Streamlining processes and saving time

Thanks to the automation of many processes, the system significantly streamlines the organization of voting and meetings, resulting in time savings.

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